With the much increased usage of online meeting tools (Teams, Zoom, etc) it is natural to think about the benefits of recording them for reference and for sharing. However, we must exercise care to make sure we comply with the UK GDPR, and this can apply to meetings, events and lessons.
The latest guidance reminds us to:
- Record and justify the lawful basis
- Before you start recording, tell people why you’re recording, what it will be used for, and how long it will be kept (and add this to your Privacy Notice)
- Remind people how they can protect their privacy, for example by turning off their cameras
You can see the guidance in detail at https://ico.org.uk/for-organisations/sme-web-hub/frequently-asked-questions/data-storage-sharing-and-security/#record
One final thought, using Zoom as an example. The Webinar service makes it much easier to comply and adds other benefits, but it’s more expensive than a licence for Meetings.
If you would like to talk about the differences between Zoom Meetings and Webinars (both of which we use extensively) and see them in action, you are welcome to get in touch in any of the normal ways, use https://zorva.info/about-us/contact-us/ or by booking a 20-minute insight call at https://zorva.info/free-insight-call/ (for TinoPai members, but it’s free to join, and you get lots of other benefits including free live and on-demand webinars).